Seeking to optimize Cloudflare to greatly minimize my emails from going into recipients Spam inbox. Currently more than 50% of my emails are going into recipient’s SPAM, especially those with Gmail and Microsoft365.
What steps have you taken to resolve the issue?
I have tried optimizing SPF, DMARC and DKIM records (which seem to be fine) however when analyzing, some site (e.g., Google, Microsoft, etc.) servers show either a combination of SPF Passing and DKIM Failing (or vise versa), but never both Passing. Not sure if this is part of the bigger SPAM issue, but I’m seeking guidance for steps to take to with DNS records and other suggestions how-to greatly reduce outgoing mail being marked as spam.
What are the steps to reproduce the issue?
The issue is consistent when sending out email from my ZOHO email account “[email protected]”.
My guess is that it’s the CONTENT of your email that’s triggering the spam, and not the infrastructure sending the email. And that’s what you need to address.
Can you share the link to your https://www.mail-tester.com/ report that was suggested earlier (if you bothered to do it at all)?
I appreciate and thank you all for responding, in addition to providing more resources to help test configuration and throughput. I was able to find the email testing tool “Warmly”. See my attached email score received when I ran the checker.
I also used their email format tool and run multiple tests, remodifying my email content each time, however the results were still dismal. Any thoughts?
That screenshot does not provide any value, as there isn’t any information visible, regarding what that tool means, that you’re (eventually) doing wrong.
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Can you please provide the direct link to the test results, taken from your browser’s address bar?
From the screenshot, the IP addresses resolved from a proxied Cloudflare hostname, which isn’t used at all and shouldn’t for email traffic.
Nevertheless, your email related DNS records looks good.
Results from mail-tester are also great.
Result from XML Gmail DMARC report all pass and good.
I am not familiar with this tool and wonder how does this tool determine such resuls
By the entered domain kairoscorps.com or rather MX record(s) of the domain?
May I ask if you’ve tested this or you’re guided by the results of this particular Warmly tool?
I thoroughly tested this multiple times, sending emails to my distribution. Unfortunately a very high percentage (almost 100% for Gmail and Microsoft recipients) goes directly to their spam folder, thereby many never see the email. I also sent an email to directly to my separate Gmail account and it also went directly to that spam folder.
Although the mail-tester tool showed good results, a deeper dive of the results file that was provided, does show atleast one where things appear to be blocked. Could this be the issue? If so, what is the process for me to get it resolved?
Cloudflare hostname, which isn’t used at all and shouldn’t for email traffic.